Features
One organized system instead of a pile of apps.
Time clock, job photos, plans, safety sheets, estimates, invoices and chat usually live in separate apps with separate logins. In Synhelm they're one system, built around the job. Everything on this page works today.
At a glance
Eight areas, one set of jobs.
Every area shares the same clients, jobs and crew. Nothing gets typed twice, and the office and the field look at the same thing.
- JobsEvery project with its tasks, crew, hours, photos, plans and money.
- CrewA PIN time clock on any phone, timesheets, the schedule and payroll files.
- Photos & plansJob photos and videos, and a blueprint reader with markups.
- Estimates & invoicesFrom estimate to paid: online approval, payments, receipts and expenses.
- ClientsEvery client's contacts, projects, paper and money in one file.
- Safety & documentsSheets at clock-in, and certificates and insurance that warn before they expire.
- CommunicationJob chats, reminders, notifications and emails in your name.
- AdministrationOffice access, your brand, a careful sign-in and your data.
Anything without a plan tag is in every plan, including the free one. Compare plans. Switching from another app? See how Synhelm compares as a Jobber alternative, a Connecteam alternative or a CompanyCam alternative.
Jobs
The job sits in the middle.
Open a project and it's all there: the client, tasks, crew, hours, photos, plans, files, notes and what's been billed.
- Projects sorted into active, upcoming, on hold and finished
- Tasks on the job with who, when and instructions; crew tick them off on their phone
- Appraisals: measure and photograph on site, then make the client and the estimate in one step
- A scope for the crew, readable on their phone even with no signal
- A daily report PDF: who was there and for how long, safety sheets, finished tasks, photos and the weather
- The forecast on Home and on every project
- Equipment: which job or person has each machine, and when it's due for service
- Job costing: labour, expenses and subcontractors against what the job brings inPro
- Locations: split jobs and crew by branch, and filter every board by branchEnterprise
What needs you today, money owed, hours, and who's on site.
Crew
Clock in, pick the job, back to work.
Crew open one company link or QR code and type their PIN. No app store, no crew email accounts, no training day.
On their phone
- Clock in, switch jobs and take breaks with big buttons
- The safety sheet at clock-in, then the job's scope, tasks, photos and drawings
- Punches and photos wait on the phone with no signal and send later
- Saved as its own Employee App, in English or French
- A wrong time or a missed break? They ask, or fix a whole day, and you approvePro
In the office
- Who's on site now, on which job, and for how long
- A week schedule: drag people onto jobs or copy last week; each person sees today and their next day
- Timesheets by week, pay period or month, with hours by client and site
- Reminders and required training for each person, with who has finished
- Location stamps on clock-in and clock-outPro
- A live crew board with each person's last activityPro
- Automatic clock-out, clock-in reminders and a daily overtime limitPro
- Timesheet export: every punch, and hours by person with payroll IDsPro
- Pay periods with overtime by your local rules, and a payroll filePro
- Crew leads approve their team's hours before payrollEnterprise
- Close and lock each pay periodEnterprise
Switch job, start a break, clock out. The scope is right there.
Free for up to 5 crew · no card to start
Photos & plans
Every photo and drawing lands on the job.
Crew snap it and the office sees it on the job. Upload a drawing set once and every sheet opens fast on any phone.
Photos and videos
- Pick several photos at once, or draw on one before it saves
- Videos up to 100 MB, alongside the photos
- Shrunk on the phone so uploads go through on a weak signal
- Filter by job, type and date; search titles and notes
- Location stamp on every photo, seen by the office onlyPro
Blueprint reader
- Upload a PDF set; sheet numbers are read from the title block
- New revisions become current, and Compare shows what changed in red
- Mark up a copy with clouds, arrows, pins, text and checks, then post it in the job chat or email it
- Save the current sheets on the phone for sites with no signal
- You choose which crew members may mark up
Clouds, arrows, pins and notes, drawn on a copy of the sheet.
Estimates & invoices
From estimate to paid, without retyping a line.
Professional paper with your logo, and a list that tells you what to chase today.
Estimates
- Three paper styles, with units, discounts, a deposit and tax per section
- A price book, and paste a list of lines straight from a spreadsheet
- Clients approve online with a signature, and you see when they've opened it
- The estimate becomes the job, and the job becomes the invoice
- Attach photos, PDFs or drawing sheets, sent as separate filesPro
- Change orders the client signs onlinePro
Getting paid
- Overdue, due soon and paid at a glance, with the next step on every row
- Every payment with its date, method and reference, refunds too, and a receipt by email
- Polite reminders for unpaid invoicesPro
- Repeating invoices, kept as drafts or emailed for youPro
- Deposit, progress and holdback invoices from the contractPro
The books
- Expenses with receipt photos, and money in against money out for any month
- Reports: estimates won, days to get paid and hours this monthPro
- One ZIP a month for your bookkeeper: invoices, payments, expenses and receiptsPro
- QuickBooks and Xero filesPro
- Subcontractors: insurance dates, payments by job and a year-end summaryPro
Overdue, due soon, paid, and the next step on every row.
Free for up to 5 crew · no card to start
Clients
Every client, with everything you've done for them.
Contacts, projects, photos, paper and money in one file, found in seconds.
- Find any client by name, company, email, address or phone
- Several contacts per client, and a stage from lead to active, paused or closed
- Every project, estimate and invoice for the client, with the crew's photos
- What they've paid, what they owe and what's overdue
- Add a new client right from an estimate, with address search as you type
- A quote request page with your logo; requests arrive as appraisals
- Archive the clients you're done with, or download a client's whole file as a ZIP
Their details, then every project: active first, finished below.
Safety & documents
Safety at clock-in. Papers that warn before they expire.
Your own safety sheets, answered on the phone before work starts, and every certificate and policy in one place.
Safety
- Build your own sheets or start from a template: checks, yes/no, text, dates, choices, photos and signatures
- Required at clock-in and every job change, or once per job per day
- Any-time sheets the crew fill when they need to
- Signed sheets as PDFs, and a hazard written on a sheet is flagged to the office
- Safety compliance reports by job and person, with missing sheets flaggedEnterprise
Documents
- Each person's certificates and licences, with expiry dates in colour
- Business insurance and licences that warn before they expire
- Block clock-in when someone's certificate has expired, if you choose
- Folders for the business and each job, plus saved links
- Phone alerts before certificates and papers expirePro
Sheets you build, required at clock-in or filled any time.
Free for up to 5 crew · no card to start
Communication
The crew, the office and the client, in the loop.
Messages stay with the job, and clients get email from your business, with replies coming back to you.
With the crew
- Chats by name, group or job; a job chat stays with the job and its crew
- Unread counts, and messages typed with no signal send later
- Reminders to one person, several or everyone, with a place, a date and links
With clients
- Estimates, invoices and receipts emailed with your logo; replies come to you
- A review request when an invoice is paid
- Client update emails and a private progress page with the latest photosPro
Notifications
- A bell and a Needs you list, so nothing waits unseen
- Phone notifications for tasks, messages, reminders and expiring papers; everyone picks what they getPro
- Connections: send paid invoices, approvals and quote requests to Zapier, Make or your own toolsPro
Administration
Set it up once, the way you work.
Settings save as you go. Turn off the tools you don't use and they leave your menu.
People and access
- Crew profiles with their PIN, notes and the phones they use
- Crew sign in only on phones you've approved, on by default
- Two-step login, an email when a new device signs in, and a pause after 5 wrong passwords
- Office admins: pick exactly which areas each one can openPro
- Activity history: who changed what, and whenEnterprise
- Priority support: your requests go firstEnterprise
Your look
- Your logo on the app, your paper and your emails
- English or French: the office per device, each crew member their own, paper per business
- Hide the tools you don't use and they leave your menu
- Your colour, theme and typeface across the app and paperPro
- Arrange Home the way you workPro
Your data
- Import clients and crew from a spreadsheet
- Download every record as spreadsheets, and a client or project as a ZIP
- Deleted by mistake? Undo it, or restore it from the recycle bin for 30 days
Everything above is in the app today. Free to use, no card.
Simple on purpose
Only what gets used. Nothing that gets in the way.
Synhelm is a dependable tool that works with you, not another app to babysit.
No bloat, no AI gimmicks
Only the features a contractor actually uses every day. Nothing that needs a training day, nothing that guesses for you.
Not a burden on site
Big buttons and a PIN. Clock in, pick the job, answer the safety sheet and get back to work in seconds.
Works with weak signal
Punches and photos wait on the phone and send when it reconnects. The hours count on the server, not the battery.
Reliable, every day
It runs our own crew's jobs. If something breaks on a real site, we feel it first and fix it.
One app instead of three.
Set up your shop in a few minutes. Add your logo, your crew, and your first job — the rest follows the job.